The Benefits of Having an Accounting@ Email Address for Your Business
At L&L Bookkeeping, we ask all of our clients to create a dedicated “accounting@” or “finance@” email address—not for us, but for you.
Here’s why we require it—and how it helps everyone involved.
1. It Keeps Communication Centralized and Organized
If financial emails are scattered between personal inboxes, multiple team members, or even across departments, things get lost. Vendor invoices go missing. Questions get ignored. Deadlines slip.
A centralized “accounting@” inbox makes it easy to track:
Vendor bills
Payroll questions
Bank or loan communications
Bookkeeping updates from us
CPA requests
Everything is in one place, and everyone who needs access has it.
2. It Supports Your Internal Team and External Partners
Many of our clients have multiple people involved in the financial process—owners, administrative staff, accountants, HR personnel, and bookkeepers (like us). With an accounting@ address:
Your vendors know exactly where to send bills
Your team knows where to find past conversations
We can communicate on your behalf (without cluttering your inbox)
You avoid bottlenecks when someone is out of the office
3. It Helps with Vendor and Customer Management
When we communicate with vendors, clients, or your CPA on your behalf, we do so from your accounting email address. This maintains brand consistency and reduces confusion—especially if we’re paying bills, requesting statements, or answering financial questions.
4. It Improves Security and Continuity
Using a dedicated email that isn’t tied to a single person protects you in the event of turnover or role changes. You won’t lose access to financial history if someone leaves the company. Additionally, it enables permissions to be managed more efficiently—granting or removing access as needed.
Tip from Lori:
“We’ve seen it all—vendors sending invoices to outdated emails, business owners forwarding threads between departments, and CPAs scrambling at year-end to find backup. Having a clean, shared email address for financial communication is one of the simplest ways to stay on track.”
L&L’s Best Practices for Using an Accounting@ Email
Set it up as a dedicated inbox used exclusively by L&L for financial communication.
Keep it exclusive to L&L. We ask that this inbox not be shared with your internal team—this keeps things clean, organized, and avoids confusion.
Let us manage folders and filters. We’ll sort vendor, payroll, and invoice emails on our end to ensure nothing gets missed.
Update your vendors and CPA. Once the address is live, let them know to send all bookkeeping and accounting items there.
Use it consistently. This should be the go-to address for anything tied to your books—so we’re always working from the same clean thread.
Want Help Getting More Organized?
This is just one of the small, proactive systems we put in place to help our clients avoid confusion and stay compliant. If you're ready to clean up your communication and your books, let’s talk.
Book a free exploratory call to see what’s working—and what’s not.
